Privacy Policy

Privacy Policy

Last updated: [May 25, 2026]

This Privacy Policy explains how KORQ Events Inc., operating as West Coast Women’s Show and related event brands, collects, uses, discloses, stores, and protects personal information.

In this policy, “we”, “us”, and “our” refer to KORQ Events Inc.. “You” refers to website visitors, exhibitors, prospective exhibitors, attendees, ticket buyers, subscribers, vendors, partners, and anyone else who interacts with us.

Our website is: www.WestCoastWomenShow.com

1. What personal information we collect

We may collect personal information when you visit our website, request booth information, complete a form, buy tickets, subscribe to our emails, contact us, enter a contest, participate in a promotion, attend an event, or otherwise interact with us.

The information we collect may include:

  • Name
  • Email address
  • Phone number
  • Business name
  • Business website or social media profile
  • Mailing address
  • Billing details
  • Payment-related information
  • Products or services you sell or promote
  • Event or booth interests
  • Messages, enquiries, and correspondence with us
  • Form responses
  • Ticket purchase or registration information
  • Marketing preferences
  • Information about how you interact with our website, ads, emails, and forms
  • Technical information such as IP address, browser type, device type, pages viewed, links clicked, referring URLs, and cookie identifiers

We do not intentionally collect sensitive personal information unless it is necessary for a specific purpose and you choose to provide it.

2. How we collect personal information

We collect personal information directly from you when you:

  • Request booth information
  • Submit an exhibitor enquiry form
  • Complete a Meta, Facebook, or Instagram lead form
  • Contact us by email, phone, website form, or social media
  • Subscribe to our email list
  • Purchase tickets or register for an event
  • Apply to exhibit, sponsor, advertise, speak, perform, or participate
  • Enter a contest, giveaway, or promotion
  • Attend one of our events
  • Interact with our website, ads, emails, or online content

We may also collect information from service providers and platforms we use, such as advertising platforms, form providers, email platforms, ticketing platforms, analytics tools, CRM systems, and payment processors.

3. Why we collect and use personal information

We collect and use personal information for purposes that are reasonable in the circumstances, including to:

  • Respond to your enquiries
  • Send booth information
  • Contact you about exhibitor opportunities
  • Assess whether your business may be a fit for one of our shows
  • Provide floor plans, applications, pricing, and event information
  • Process exhibitor applications and agreements
  • Process ticket sales, registrations, payments, and refunds
  • Manage exhibitor, sponsor, vendor, speaker, media, and attendee relationships
  • Provide customer service
  • Send event updates, reminders, and operational information
  • Send marketing communications, where permitted by law
  • Improve our website, advertising, events, forms, and communications
  • Measure the performance of our ads, emails, website, and campaigns
  • Customise or improve the information and offers we show you
  • Prevent fraud, abuse, security incidents, and unauthorised activity
  • Comply with legal, accounting, tax, insurance, and regulatory obligations
  • Enforce our agreements, terms, policies, and legal rights

If you submit a lead form or request booth information, we will use your information to send exhibitor details and contact you about exhibiting.

4. Consent

We collect, use, and disclose personal information with your consent, unless otherwise permitted or required by law.

Your consent may be express, such as when you submit a form, check a consent box, sign an agreement, subscribe to emails, or provide information to us directly.

Your consent may also be implied where the purpose is obvious and you voluntarily provide the information. For example, if you submit a booth enquiry form, we will use your contact details to respond to that enquiry and follow up about exhibitor opportunities.

You may withdraw your consent at any time, subject to legal or contractual restrictions. To withdraw consent, contact us using the details below. If you withdraw consent, we may not be able to provide certain services or continue a business relationship with you.

5. Exhibitor enquiries and lead forms

When you request booth information through our website, Meta lead ads, Facebook, Instagram, Jotform, or another form, we may collect information such as your name, email address, phone number, company name, website or social media profile, and details about what your business sells or promotes.

We use this information to:

  • Send booth information
  • Follow up about exhibitor opportunities
  • Understand what show, booth size, category, or opportunity may fit your business
  • Personalise our response
  • Maintain records of exhibitor enquiries
  • Measure advertising and lead-generation performance

We do not sell exhibitor enquiry information to outside partners.

6. Email marketing and commercial messages

We may send you emails about our events, exhibitor opportunities, ticket offers, promotions, announcements, and related information.

We will only send commercial electronic messages where permitted by Canada’s Anti-Spam Legislation and other applicable laws. This may include where you have given express consent, where we have implied consent, or where another legal basis applies.

You can unsubscribe from marketing emails at any time by using the unsubscribe link in the email or by contacting us directly.

Even if you unsubscribe from marketing emails, we may still send you transactional or operational messages, such as exhibitor application updates, ticket confirmations, event logistics, payment notices, or other messages related to an existing relationship or transaction.

7. Cookies, pixels, analytics, and advertising technologies

Our website and ads may use cookies, pixels, tags, server-side tracking, analytics tools, and similar technologies.

These technologies may help us:

  • Understand how people use our website
  • Measure ad performance
  • Track form submissions and other conversions
  • Improve our website and advertising
  • Retarget people who have visited our website or interacted with our ads
  • Build advertising audiences
  • Prevent fraud and improve security

We may use tools and platforms such as:

  • Meta Pixel
  • Meta Conversions API
  • Google Analytics
  • Google Tag Manager
  • Google Ads
  • Jotform
  • Email marketing platforms
  • CRM or sales management tools
  • Ticketing or registration platforms
  • Payment processors

These providers may collect or receive information from our website, ads, forms, and other online interactions, and may use that information according to their own privacy policies and terms.

You can control cookies through your browser settings. Some advertising platforms also provide settings that allow you to control how your information is used for personalised advertising.

If you block or disable cookies, some parts of our website may not function properly.

8. Payment information

If you purchase tickets, exhibitor space, sponsorships, advertising, or other products or services, payment information may be collected and processed by third-party payment processors.

We do not generally store full credit card numbers on our own systems. Payment processors handle payment information according to their own privacy policies, security standards, and legal obligations.

9. Event photography, video, and media

Our events may be photographed, filmed, livestreamed, recorded, or otherwise documented for promotional, archival, media, security, and operational purposes.

By attending one of our events, you acknowledge that you may appear in photography, video, or other recordings captured in public or event areas.

Where required, we may seek additional consent for specific photography, interviews, testimonials, or promotional uses.

10. Contests, giveaways, and promotions

If you enter a contest, giveaway, or promotion, we may collect information needed to administer it, confirm eligibility, contact winners, deliver prizes, and comply with legal requirements.

Additional rules may apply to specific contests or promotions.

11. When we disclose personal information

We may disclose personal information where reasonably necessary for the purposes described in this policy, including to:

  • Service providers who help us operate our website, events, forms, advertising, email, CRM, analytics, ticketing, payments, or communications
  • Contractors, staff, sales representatives, and event personnel who need the information to perform their duties
  • Venues, event partners, suppliers, or operational providers where necessary to deliver event services
  • Payment processors, ticketing providers, and registration platforms
  • Professional advisers, such as accountants, lawyers, insurers, and consultants
  • Government, regulatory, law enforcement, or legal authorities where required or permitted by law
  • A buyer, successor, or other party in connection with a business transaction, such as a merger, sale, financing, restructuring, or transfer of assets

We do not sell personal information.

We do not share exhibitor lead information with outside partners for their independent marketing unless we clearly tell you and obtain any required consent.

12. Service providers and storage outside Canada

Some of our service providers may store or process personal information outside British Columbia or outside Canada, including in the United States or other countries.

When personal information is processed outside Canada, it may be subject to the laws of that jurisdiction, including lawful access by courts, governments, regulators, or law enforcement authorities.

We take reasonable steps to use service providers that provide appropriate privacy and security protections.

13. How long we keep personal information

We keep personal information only as long as reasonably necessary for the purposes described in this policy, or as required for legal, accounting, tax, insurance, dispute resolution, business, or regulatory purposes.

For example, we may retain exhibitor enquiries and sales records to manage follow-up, understand event history, support future exhibitor relationships, and maintain business records.

When personal information is no longer required, we will delete, anonymise, or securely dispose of it, subject to our legal and operational requirements.

14. How we protect personal information

We use reasonable administrative, technical, and physical safeguards to protect personal information against unauthorised access, collection, use, disclosure, copying, modification, loss, or theft.

These safeguards may include access controls, password protection, secure service providers, limited internal access, staff training, and other reasonable security practices.

No method of transmission or storage is completely secure. We cannot guarantee absolute security, but we take reasonable steps to protect the information in our control.

15. Your privacy rights

Subject to applicable law, you may have the right to:

  • Request access to personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Withdraw consent to certain uses or disclosures
  • Unsubscribe from marketing communications
  • Ask questions about our privacy practices
  • Make a privacy complaint

To make a request, contact us using the details below. We may need to verify your identity before responding.

In some cases, we may not be able to provide access to certain information, such as where disclosure would reveal another person’s personal information, confidential business information, privileged information, or information we are legally required or permitted to withhold.

16. Links to other websites

Our website, emails, ads, and social media pages may contain links to third-party websites or platforms.

We are not responsible for the privacy practices, content, or policies of third-party websites or platforms. You should review their privacy policies before providing personal information.

17. Children’s privacy

Our website and exhibitor services are not directed to children. We do not knowingly collect personal information from children without appropriate consent.

Some of our events may be family-friendly and attended by children. Any event photography, ticketing, registration, or participation involving minors will be handled in accordance with applicable law and event-specific practices.

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with a new “Last updated” date.

Your continued use of our website or services after changes are posted means you accept the updated policy, where permitted by law.