Exhibit Space Application

Welcome to the Exhibit Space Application for the 25th Annual West Coast Women’s Show taking place at TRADEX in Abbotsford on November 21, 22 & 23, 2025.

15% Early Bird Discount Until March 31

Booth space is filling faster than ever! In just four weeks, we’re already at 50% of last year’s total exhibitor count—and demand continues to surge. Don’t miss your chance to be part of Western Canada’s largest and most influential event for women. Secure your booth now and take advantage of our 15% Early Bird Discount, extended until March 31st. Once space is gone, it’s gone!

Standard Show Area, Large Booths

The Standard Show Area – Large Booths is for established businesses, brands, and corporations looking for premium visibility at the show. Booth sizes include 8′ x 10′, 10′ x 10′, and larger configurations. These spaces are ideal for companies with well-developed product lines, national or regional brands, and businesses that require more room for product displays, demonstrations, or customer engagement.

8′ x 10′ — $1,249
10′ x 10′ — $1,499
10′ x 15′ — $2,149
10′ x 20′ — $2,799 — Includes FREE Gold Marketing Package valued at $999.
10′ x 30′ — $4,199 — Includes FREE Platinum Marketing Package valued at $1,499.
20′ x 20′ — $5,499 — Includes FREE Diamond Marketing Package valued at $2,999.

Standard Show Area, Small Booths

The Standard Show Area – Small Booths is designed for very small or home-based businesses looking for an affordable way to showcase their products or services. Booth sizes include 5′ x 6′ and 5′ x 10′, making them a great option for startups, independent entrepreneurs, and businesses looking to test the market or gain exposure in a high-traffic environment.

~~5′ x 6′ — $549~~ SOLD OUT
5′ x 10′ — $829
5′ x 15′ — $1,249

Christmas Marketplace

The Christmas Marketplace is reserved exclusively for artisans and small, local brands selling products that are handmade by the artisan in Canada. This area is designed to support Canadian makers, offering booth sizes of 5′ x 6′, 5′ x 10′, 8′ x 10′, and 10′ x 10′. Exhibitors in this section must be creators of their own products, ensuring a unique and authentic shopping experience for attendees.

5′ x 6′ — $399
5′ x 10′ — $629
8′ x 10′ — $899
10′ x 10′ — $1,079

Liquor Exhibitors

Licensed liquor manufacturers with an on-site store endorsement are permitted to sell packaged liquor and samples at the show. Please read the guidelines here.

8′ x 10′ — $1,249
10′ x 10′ — $1,499

Booth Sharing

We allow two exhibitors to share a 10×10 booth, making it easier for small businesses to participate while maximizing exposure. Each exhibitor must submit their own application, clearly indicating the name of the business they wish to share their booth with. Both exhibitors will be invoiced separately based on their share of the booth cost. If you’re interested in sharing but don’t have a booth partner, we maintain a sharing waitlist and will pair up compatible exhibitors as opportunities arise. Spaces are limited, so be sure to apply early to secure your spot.

Premium Exhibitor Packages

With 125,000 website visitors, 10 million social media impressions, and an advertising campaign valued at $400,000, our show is designed to connect exhibitors with an engaged and motivated audience. This is your opportunity to showcase your brand, attract new customers, and build lasting connections.

As an exhibitor, you’ll be featured in our Online Exhibitor Listing, including your company name, logo, booth number, and a brief description—ensuring attendees can easily find and connect with you before, during, and after the show. Looking for even more visibility? Upgrade options allow you to enhance your listing with product images, videos, featured placement, and more.

Enhance your brand’s presence with our Marketing Packages, designed to increase your visibility through exclusive social media posts, prominent website ads, and feature sections in email blasts, ensuring maximum exposure before, during, and after the event.

Online Exhibitor Listing:

Basic Listing — Exhibitor name; logo; booth number; and short description. — Free
Enhanced Listing — Everything in basic plus extended description; website link; social media links; contact information; product images; and product videos. — $99
Premium Listing — Everything in enhanced plus featured placement on the homepage of our website; top of the exhibitor list on our website; top of the exhibitor list in our show guide; and starred on the show floor plan. — $249

Marketing Packages:

Gold Package — Small ad on website; logo on website; feature section in 1x email blast. — $999
Platinum Package — 2x exclusive social media posts; small ad on website; logo on website; feature section in 2x email blasts; logo in 3x email blasts; logo in digital show guide. — $1,499
Diamond Package — 3x exclusive social media posts; large ad on website; logo on website; feature section in 3x email blasts; logo in 5x email blasts; half-page ad in digital show guide; logo in digital show guide; logo inclusion on Main Stage screens. — $2,999

Booking Policies

MLM Representatives — To ensure exclusivity and a diverse showcase, all Multi-Level Marketing (MLM) representatives are required to book a minimum 10×10 booth space. With hundreds of applications from various MLMs each year, we strictly allow only ONE representative per MLM at our show. This policy is in place to provide a unique and exclusive experience for both our exhibitors and attendees.
Category Caps — We’re implementing a cap on common exhibit categories, including candles, soap, chocolate, permanent jewellery, photography, mortgage brokers, and similar products / services. This measure is to ensure a diverse and unique assortment of offerings at our show, enhancing the experience for both exhibitors and attendees.
Marketplace Jury Process — All exhibitors interested in booths in the Christmas Marketplace will undergo a jury process. This process ensures a high-quality, diverse, and engaging selection of exhibitors, aligning with our commitment to showcasing exceptional and unique talents.